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Values Matter
Sustainability Report
Values Matter
2016 Sustainability Report

Stakeholder Engagement

We continue to regard our people, partners, suppliers, investors and members of the communities in which we operate as Vermilion’s key stakeholders: those who have the greatest impact on our business, or who are most impacted by our activities. In 2017, as a result of our external stakeholder engagement, and the increasing importance of changes to regulatory frameworks and legislation in our operating areas, we added a fifth key stakeholder: Government (including regulators). 

We base stakeholder identification and prioritization on our understanding and analysis of our value chain. G4-25 The degree to which we engage with our stakeholders continues to be dependent upon the degree of impact and influence.

Our robust strategy for managing our economic, environmental and social performance reflects the respect we have for our key stakeholders. These groups influence our business and operations in several ways, including through the provision of capital to fund our activities, the provision of licenses for exploration and production, and the setting of expectations regarding safety and environmental performance. Meeting these expectations is the key to maintaining our social license to operate and increasing our productivity, and we therefore engage with these stakeholders on a regular and ongoing basis.

Over the past several years, we have developed our external stakeholder engagement program to reflect the importance of community and government support. We manage this on a business unit-specific basis. This includes dedicated Public and Government Relations staff in France, The Netherlands and Germany, and a regulatory specialist in the United States. In Canada, our Land department plays a key role in community and Indigenous Peoples relations. In Australia, we have engaged external stakeholders as part of our Safety Case and Environment Plan, and through our leadership of the Oiled Wildlife Response project, which brought universities, industry partners, suppliers and government together to improve wildlife protection.

While external stakeholder engagement is guided by regulations in some of these cases, our approach is to proactively communicate in all cases with our community and government stakeholders – both individually and in venues such as town halls and open houses, where we provide information about our activities (planned and ongoing) and invite feedback. In the near term, for example, Vermilion will continue to evaluate and prioritize the exploration opportunities available on our land base. As we complete these assessments, we will present exploration activity plans to partners, authorities as well as public and community stakeholders. These plans will reflect our efforts to minimize the environmental and social impact of our activities. As environmental impact assessments are a critical element of the acceptance and permitting process, Vermilion will ensure that they are conducted in the most rigorous manner feasible.

For stakeholders with lesser degrees of impact or influence, our engagement is more specific and generally involves direct issue-related communication.

The following table details how we engage with our stakeholders, topics raised, and how we have responded. G4-24 G4-26 G4-27

Current & potential investors
Engagement ChannelsTopics RelatedResponse
  • Annual General Meeting and webcast, distribution of financial statements & proxy statement
  • Annual benchmarking against peers through Globe and Mail Board Games
  • Business updates, analyst conference calls
  • Ongoing presentations to investor and industry conferences, with webcasts on external Vermilion website and intranet
  • Ongoing monitoring of and response to investor relations e-mail and phone inquiries
  • Ongoing monitoring of and response to social media including LinkedIn and Twitter
  • Media monitoring/ media appearances
  • News releases
  • Responses to sustainability-related queries from, and engagement with, socially responsible investment agencies and shareholders who are signatories to the UN’s Principles for Responsible Investment 

 

  • Financial results
  • Increasing emphasis on transparency and sustainability reporting
  • Ongoing communication of material issues and results
  • Confidential industry benchmarking project for CDP reporting
  • Fourth submission to CDP and fourth sustainability report
  • Response to requests for interviews and other input
  • Reviews of evaluations by socially responsible rating agencies, including corrections and responses
  • Changes to sustainability reporting
  • Input into business strategy

 

Employees
Engagement ChannelsTopics RelatedResponse
  • Annual Great Place to Work® program confidential staff survey, communication of results to staff through e-mails and meetings, ongoing engagement of staff in feedback and improvement action planning meetings from department to team levels
  • Quarterly global town halls, with executive question-and-answer sessions based on questions submitted anonymously in advance, or from the floor of the meeting
  • Additional confidential staff surveys on topics such as HSE (Perceptions survey) and community investment (choices of non-profit partners, activities, etc.)
  • Additional town halls in each of our business units with leadership question-and-answer sessions
  • New employee breakfasts and lunches, as needed
  • Vermilion 101 – Introduction to Oil & Gas for new staff, as needed
  • Whistleblower policy, 24/7 (referred to internally as “Reporting of Inappropriate Activity”)
  • Strategic direction of the company
  • Employee engagement and satisfaction
  • Communication (internal and external) of community investment program
  • Clear communication and implementation of HSE program
  • Executive response to town hall suggestions and questions
  • Implementation of suggestions from staff working groups
  • Implementation of Fair Culture Policy in all business units
Partners & Suppliers
Engagement ChannelsTopics RelatedResponse
  • HSE Pre-qualification screening and auditing of operations to ensure compliance
  • Safety meetings, including both Vermilion staff and our contractors and partners
  • Meetings, etc. to review requirements and negotiate contracts, as needed
  • Daily operations, including inspections and field audits
  • Meetings, phone calls, e-mails as issues or concerns arise

 

  • HSE performance
  • Production and financial results
  • Focus on operational excellence
Communities
Engagement ChannelsTopics RelatedResponse
  • Stakeholder engagement programs, including proactive communications (letters, town halls, open houses, surveys, etc. ) to provide information and gather feedback
  • Meetings, phone calls, e-mails with landowners, as needed
  • Contract negotiation with landowners, as needed
  • Ongoing partnerships with key social agencies
  • Meetings, e-mail, phone calls with other local social agencies & councils, ongoing
  • Customized community investment program for each location, ongoing
  • Communication of community investment via external website & LinkedIn, ongoing
  • Engagement with Indigenous Peoples communities near our operations as appropriate, including provision for consultation, free, prior and informed consent, business opportunities and community investment OG-9, DMA Social
  • Community support and capacity building
  • Public safety
  • Environmental stewardship
  • Progressing community investment program in all locations based on community and staff engagement (see Our Communities in this report)
  • Discussions with local communities regarding impacts and potential partnerships
  • Increased engagement with First Nations in Canada, including business opportunities and community investment
  • Implementation of online community investment applications to streamline process for community groups
Governments
Engagement ChannelsTopics RelatedResponse
  • Regulatory requirements in all of our locations
  • Meetings, phone calls, conferences with government officials, ongoing

 

  • Compliance
  • Compliance with or exceeding all regulatory requirements
  • Audits and inspections to confirm compliance
NGOs: industry, environment, social
Engagement ChannelsTopics RelatedResponse
  • Ongoing participation in industry meetings and conferences
  • High-level review of NGO positions and topics
  • Meetings with NGO representatives

 

  • Increasing transparency and communication of sustainability performance
  • Environmental concerns and performance based on location, location (see our Environment section)
  • Annual CDP submission and sustainability report
  • Focus on operational excellence, including compliance with or exceeding all regulations
  • Use of feedback in developing internal environmental and social programs

 

Values Matter
Vermilion Energy